Pre-Qualification Questionnaire (PQQ)
- 17th August 2016
- Posted by: Robert Butler
- Category: business
Having been an Auditor for a national PQQ and undertaking auditing H&S systems on a regular basis it can be very difficult and trying work.
Many company’s think that the auditor is trying to fail them by asking difficult questions, this is not the case, the questions are written to ask for specific pieces of information.
You do not need to provide a large amount of supporting evidence or provide unnecessary documents. The Auditor must then trawl through all this paper work to find the relevant document.
So read the question carefully and only provide relevant supporting documents.
For example, if the PQQ is asking for evidence of ongoing training and requires you to provide a selection of current supporting certificates.
The normal response would be to send all the workers training certificates. That’s a lot of certificates.
This is not what is required. By providing a training matrix, that shows all the workers and is broken down in to roles and also providing a random selection of current training certificates would sufficient.
The auditor needs to relate your evidence to the relevant question, I recommend that you save all electronic evidence directly referenced to the question. For example, save as the section and question you are answering in the PQQ. This way you can keep a record of what evidence goes with each question and auditor can see at a glance which evidence they need.
Stay safe & get in touch
Visit us www.staffssafety.co.uk